Week 5 and 6 – Jss 2 Third Term Business Studies Lesson Notes

WEEK FIVE
TOPIC: MEMORANDUM
Memorandum is used in offices for correspondence with other department or calling information from or conveying information to its employees.
FEATURES OF MEMORANDUM

1. It is written in the third person
2. It bears no salutation or complimentary close.
3. Name and designation appear on it.
4. It is used in correspondence with attached and subordinate offices.

 
 
 
 
 
 
 
 
 ASSIGNMENT

1. Define memorandum
2. State 5 features of memorandum

    

WEEK SIX
TOPIC: E-MAIL
E-mail means electronic mail or e- mail. It is used on the internet to send written messages between individuals or groups of individuals.
E-mail messages are sent from and received by mail servers computers that are dedicated to processing directing e-mail.
Feature of e-mail

1. Low cost: it is cost effective
2. Speed: it delivers as far as the wire can carry it.
3. Waste reduction: it goes a long way
4. Patience: it waits until you read it.
5. Ease use
6. Record maintenance: all messages are field.

Format for sending E-mail by internet.
E-mail is sent on a specific format which appears automatically on the computer screen when you click the e-mail button on the section of screen, called the toolbar

 From – address of the person sending the e-mail
To – to whom the e-mail is to be sent.
Subject – title of the content of the message.
Message – this is just the body of a letter.
CC – to whom carbon copies of the message are sent, if any
BC – to whom blind copies are to be sent (names may not be sent with the message).
Attach – attachments sent with the message if any, the date and time of sending the message will appear automatically.
Creating a web-based e-mail account one can create one’s web-based free e-mail account upon many sites.

 They are:
www.gmail.com
www.mail.yahoo.com
www.hotmail.com
www.rediffmail.com
You can log on to any of these sites and register there as a new user.
Get connected to the internet by following the steps:

1. Log on to the site http/mail.sify.com
2. Register for the first time click at ”New user register here”.
3. It will take you to the member registration form – you fill all the details required once you created your e-mail account, you can log In and view your e-mail.

To rely or forward an e-mail message:
You can reply to the sender immediately by clicking on the rely button. When you write the reply mail message and send it.

 ASSIGNNMENT

1. Define e-mail.
2. Outline 5 features of e-mail