Week 1 – SS3 First Term Financial Accounting Notes

FIRST TERM E-LEARNING NOTE

 SUBJECT: FINANCIAL ACCOUNTING                        CLASS: SS3

 

SCHEME OF WORK

 WEEKS    TOPIC
1        Partnership Accounts    
2     Final Accounts of a Partnership
3 – 4 Admission of Partners        
5 – 6        Dissolution of Partnership
7        Introduction to Company Accounts
8        Final Accounts of Limited Liability Companies
9 – 10        Issue of Shares and Debentures

 
 WEEK ONE
PARTNERSHIP ACCOUNTS

1. Partnership Agreement
2. Capital and Current Account

INTRODUCTION
PARTNERSHIP can be defined as the relationship which exists between two or more persons who are carrying on business in common with a view to making profit. The rules governing the conduct of a partnership business is contained in the document known as the Deed of Partnership or Articles of Partnership or Partnership Agreement.

 CONTENTS OF THE DEED OF PARTNERSHIP
The partnership Deed contains among others, the following.

1. Name of the partnership
2. Names of the partners
3. Capital contribution
4. Nature of the partnership business
5. Profit and loss sharing ratio
6. Interest on capital contribution
7. Interest chargeable on drawings
8. Duration of the partnership
9. Rules regarding admission or retirement of a partner
10. Rules on dissolution of the partnership

 WHEN THERE IS NO AGREEMENT
Where there is no specific arrangement concerning the partnership agreement, section 24 of the Partnership Act 1890 laid down the rules that should be applied as follows:-

1. No interest to be paid on capital contributed by each partner
2. No partner should receive salary or remuneration.
3. No interest is to be charged on drawings
4. Profits and losses are to be shared equally.
5. 5% interest should be allowed on any loans made by any partner in excess of the agreed capital contribution.

 FIXED CAPITAL ACCOUNT
The capital accounts of partners are usually regarded as fixed so as to provide a permanent evidence of the initial amount with which the partnership is commenced. Where capital is regarded as fixed, a current account must be opened for each of the partners.

 PARTNERS CURRENT ACCOUNT
The current account of each partner is prepared to show what such a partner is entitled to withdraw from the business at any point in time. It is credited with salary, commission, share of profits, interest on capital, and debited with drawings, interest on drawings, etc.
EXERCISE 1
Obi and Oba are partners in a firm of chartered accountants with initial capital contributions of N50,000 and N40,000 respectively which are to be kept fixed in the partnership books. You are required to show the cash account, partners’ capital accounts and balance sheet extracts.
SOLUTION
            CASH ACCOUNT (EXTRACTS)
                N
    Capital:    Obi    50, 000
            Oba     40, 000
            PARTNERS CAPITAL ACCOUNT

                                 Obi         Oba     
                                NN
                        Cash A/c 50, 000    40, 000

         BALANCE SHEET (EXTRACTS)

     Capital A/c        N                N
            Obi    50, 000
            Oba    40, 000    Cash in hand 90, 000
FIXED CAPITAL ACCOUNT WITH CURRENT ACCOUNT
As illustrated above where capital account will remain fixed according to agreement, current account must be opened for each partner. It is debited with drawings, interest on drawings and credited with interest on capital, share of profit and partner’s salary.
ILLUSTRATION II
DR                FIXED CAPITAL ACCOUNT        CR
                A    B            A        B
                                N        N
                     Balance b/d    100, 000    20, 000

 CURRENT ACCOUNT
DR                                                CR
                A        B                A B
                N        N                N    N
Drawings            4, 000        3, 500     Balance B/f         3,000 6, 000
Interest on drawings     400         350     Int. on capital     10, 000 20, 000
                             Share of profit      5, 000 6, 000
Balance c/d            14, 600    30, 150 Salary        1, 000     2, 000
                19, 000    34, 000            19, 000 34, 000

However, there are instances where the partners in accordance with the partnership deed, maintain floating or fluctuating capital account.

 FLOATING CAPITAL WITHOUT CURRENT ACCOUNT
This is simply a combination or mixture of the capital and current accounts of each partner in a capital account hence such a capital account is referred to as “floating” or “fluctuating” because the balance can increase or decrease at any time depending on how much is paid in and how much is withdrawn.
ILLUSTRATION 3
FLUCTUATING CAPITAL ACCOUNT
DR                                                    CR
                A        B                 A     B
                N        N                N    N
Drawings              4, 000 3, 500 Bal of capital b/f 100, 000 200, 000
Interest on drawings      400     350 Bal of current b/f 3, 000 6, 000
Balance c/d            114, 600 230,150 Interest in capital     10, 000 20, 000                            Share of profit      5, 000 6, 000
                            Salary         1, 000 2, 000
                119, 000 234, 000                119, 000    234, 000        

 EVALUATION

1. Define Partnership
2. List seven items that should be contained in a partnership deed.

 READING ASSIGNMENT
Essential Financial Accounting by O.A. Longe Page 249-251.

 WEEKEND ASSIGNMENT

1. Where there is no partnership agreement the Partnership Act 1890 section _______ should be applied (a) 20 (b) 25 (c) 24 (d) 34
2. Which of the following is not true where there is no laid down agreement for the partnership? (a) Profits and losses to be shared equally (b) No interest on drawings (c) No interest in capital (d) Members of the public can invest in the shares of the business.
3. Which of the following increases the profit of a partnership? (a) Drawings (b) Interest on capital (c) Interest on drawings (d) Partnership salary
4. Which of the following statements is NOT true? (a) When we keep fixed capital accounts for partners we open their current accounts (b) When losses are made they are to be shared by the partners (c) When we keep floating capital account no current account is kept (d) A partnership can exist forever.
5. Which of the following can represent capital contributed by a partner to a partnership? (a) Cash only (b) Cheques only (c) Cash and cheques only (d) Cash, cheque and other assets.

 THEORY

1. List the rules approved by the Partnership Act 1890 to be applied where there is no partnership agreement.
2. Prepare the capital and current accounts of the following partners:-

   N
   Capital accounts     Obi            50, 000 cr.
               Oba            20, 000 cr.
   Interest in capital 5% p.a.
   Salaries         Obi             5, 000
               Oba             6, 000
   Interest on drawings 5%
   Drawings         Obi             2, 000
               Oba              1, 500            
   Current accounts balances b/f
               Obi             3, 000 cr.
               Oba              500 dr.

GENERAL EVALUATION

1. Differentiate between accounting concepts and convention
2. Explain four classifications of cost found in manufacturing accounts
3. State five reasons why a trial balance may not balance
4. State five limitations of the Receipts and Payments Account
5. Explain five events that may lead to the dissolution of a partnership