COMPUTER O LEVEL(FORM FOUR) NOTES – DESKTOP PUBLISHING

DESKTOP PUBLISHING

1. Using desktop publishing software a typesetter can create and edit very complex text and graphical objects like picture to the finest details.
2. With a desktop publish the user can be able to design a page layout by setting consistent picture and object locations, dividing a page is a number of columns and creating layers.
3. Desktop publishing software helps the user to prepare what a referred to as at work in commercial circles for printing.

1. Every item on a page is contained in a frame and can be edited and formatted independently.
2. Master pages are used to set a common layout which may be repeated on several pages e.g. logo, page number etc.
3. Strong can be contained in a single frame or threaded between several frames.
4. Multiple stones from different authors can be handled with ease.
5. Publication can be printed in a form suitable for commercial printing e.g. using colour separations.
6. Wide range of templates is available eg. Brochures, booklets, posters, business cards etc.
7. Frame need not flow in logical sequence. Eg a story on pages may be continued on page.

1. Graphic – based: These are specifically developed to edit and format graphic objects such as picture and victor drawings.
2. Layout – based: These are specifically developed to create different page layout designs for text and pictures.

1. On the File menu, click New.
2. In the New Publication task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.), under New from a design, do one of the following:
• To create a publication that you want to print, click Publications for Print. Then, under Publications for Print, click the type of publication you want to create.
• To create a Web site or a publication you plan to send as an e-mail message, click Web Sites and E-mail. Then click Web Sites or E-mail, and click the type of publication you want.
3. In the Preview Gallery, click the design you want.
4. Do any of the following:
• To change the publication’s overall design, click Publication Designs in the task pane.
• To change the publication’s color scheme, click Color Schemes in the task pane.
• To change the publication’s font scheme, click Font Schemes in the task pane.
• If you are creating a Web page, newsletters, or catalog, to change page content options, click Page Content.
• Change or select any additional options in the task pane for the type of publication you have created.
5. In your publication, replace the placeholder text and pictures with your own or with other objects.
6. On the File menu, click Save As.
7. In the Save as box, select the folder where you want to save the new publication.
8. In the File name box, type a name for your publication.
9. In the Save as type box, select Publisher Files.
10. Click Save.

1. On the File menu, click New.
2. In the New Publication task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.), under New from a design, click Design Sets.
3. In the task pane, select the design set you want.
4. In the Preview Gallery, click the type of publication you want.
5. Do any of the following:
• To change the publication’s overall design, click Publication Designs in the task pane.
• To change the publication’s color scheme, click Color Schemes in the task pane.
• To change the publication’s font scheme, click Font Schemes in the task pane.
• If you are creating a Web page, newsletters, or catalog, to change page content options, click Page Content.
• Change or select any additional options in the task pane for the type of publication you have created.
6. In your publication, replace the placeholder text and pictures with your own or with other objects.
7. On the File menu, click Save As.
8. In the Save as box, select the folder where you want to save the new publication.
9. In the File name box, type a name for your publication.
10. In the Save as type box, select Publisher Files.
11. Click Save.

1. On the File menu, click New.
2. In the New Publication task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.), under New, click From existing publication.
3. Click the publication you want to use as the basis for your new publication.
4. Click Create New.
5. Make the changes you want to create a new publication.
6. On the File menu, click Save As.
7. In the Save as box, select the folder where you want to save the new publication.
8. In the File name box, type a new name for your publication.
9. In the Save as type box, select Publisher Files.
10. Click Save.

1. On the File menu, click New.
2. In the New Publication task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.), under New, do one of the following:
• To create a publication you want to print, click Blank Print Publication.
• To create a Web page, click Blank Web Page.
3. In your publication, add text, pictures, and any other objects you want.
4. On the File menu, click Save As.
5. In the Save as box, select the folder where you want to save the new publication.
6. In the File name box, type a name for your publication.
7. In the Save as type box, select Publisher Files.
8. Click Save.

1. On the File menu, click New.
2. In the New Publication task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.), under New from a design, click Templates.
3. In the Preview Gallery, click the template you want.
4. Make the changes you want to create a new publication.
5. On the File menu, click Save As.
6. In the Save as box, select the folder where you want to save the new publication.
7. In the File name box, type a name for your publication.
8. In the Save as type box, select Publisher Files.
9. Click Save.

About positioning text in shapes

• Adjust and position the text within it.
• Make the text wrap in the shape or place it in the top, bottom, or middle of the shape.
• Change the margins between the text and the edge of the shape.
• Resize the shape to fit the text precisely.

Fit text in a shape

1. Right-click the shape that contains the text that does not fit.
2. On the shortcut menu, click Format AutoShape.
3. In the Format AutoShape dialog, click the Text Box tab.

4. Under Text autofitting, select the option you want.

1. Right-click the selection rectangle of the shape you want to change.
2. On the shortcut menu, click Format AutoShape.
3. In the Format AutoShape dialog box, click the Text Box tab.
4. Under Text Box Margins, adjust the measurements to increase or decrease the distance between the text and the outer border of the shape.

Remove all text formatting

1. On the Format menu, click Styles and Formatting.
2. In the Styles and Formatting task pane, click Clear Formatting.

Change the color of text

1. Select the text you want to change.
2. On the Formatting toolbar, click the arrow next to the Font Color button.
3. Do one of the following:

• Click the color you want in the Font Color palette.

1. In the Colors dialog box, select the color you want from either the Standard or Custom tab.
2. Click OK.

Add a shadow to text

1. Select the text you want to change.
2. On the Format menu, click Font.
3. Under Effects, click Shadow.

1. Click in the text box that you want to change.
2. Press CTRL+A.
3. On the Format menu, click Font.
4. Under Effects, click Shadow.

1. On the Object toolbar, click Insert WordArt.
2. In the WordArt Gallery, click the WordArt with the shadow effect that you want, and then click OK.
3. In the Edit WordArt Text dialog box, type the text you want, and then select any options you want.

Add a dropped capital letter

1. Click anywhere in the paragraph you want to change.
2. On the Format menu, click Drop Cap.
3. Click the Drop Cap or Custom Drop Cap tab, and then select the options you want.

Add a table of contents with leaders

1. On the Objects toolbar, click Text Box.
2. In your publication, point to where you want one corner of the text to appear, and then drag diagonally until you have the box size you want.
3. Type the title of your table of contents, and then press ENTER.
4. Double-click the horizontal ruler where you want the page number to appear.
5. In the Tabs dialog box, under Alignment, click Right.

1. Under Leader, click the option you want, and then click OK.
2. In your table of contents, type the name of the first entry, and then press TAB.
3. Type the page number for that entry, and then press ENTER.
4. Repeat steps 7 and 8 until you complete the table of contents.

Add or replace a symbol or fraction

1. In your publication, do one of the following:
• Click inside a text box or table cell where you want to add a symbol.
• Select the symbol or fraction you want to replace.
2. On the Insert menu, click Symbol.
3. Select the settings you want from the Font and Subset lists.
4. Click the symbol you want, click Insert, and then click Close

1. Select the paragraphs that contain the lines you want to keep together.
2. On the Format menu, click Paragraph, and then click the Line and Paragraph Breaks tab.
3. Select the Keep lines together check box.

1. Select the paragraph you want to keep with the next one in a text box.
2. On the Format menu, click Paragraph, and then click the Line and Paragraph Breaks tab.
3. Select the Keep with next check box.

1. Select the paragraphs you want to start in the next text box.
2. On the Format menu, click Paragraph, and then click the Line and Paragraph Breaks tab.
3. Select the Start in next text box check box.

1. Select the paragraphs for which you want to prevent widows and orphans.
2. On the Format menu, click Paragraph, and then click the Line and Paragraph Breaks tab.
3. Select the Widow/Orphan control check box.

1. On the Tools menu, click AutoCorrect Options.
2. Click the AutoFormat As You Type tab.
3. Select the Automatic bulleted lists box

Change bullets or numbers in list

1. Select the entire list.
2. On the Format menu, click Bullets and Numbering, and then click the Bullets tab.
3. Click Character.
4. Click the character you want, and then click OK.

1. Select the entire list.
2. On the Format menu, click Bullets and Numbering, and then click the Numbering tab.
3. Click the arrow to the right of the Format box, and then click a format.
4. In the Separator box, click a separator.
5. In the Start at box, enter the number you want to begin the list.
6. Click OK.

1. If you cannot see the paragraph marker at the end of each line in the list, on the View menu, click Special Characters.
2. Select the paragraph marker at the end of the line for which you want to change the bullet or number.
3. On the Format menu, click Font.
4. Under General, click the arrow next to Color.
5. Click the color you want.

1. Click OK.

1. In the text box, type a space at the beginning of a new line, and then press ENTER.
2. If you cannot see the paragraph marker you just created by pressing ENTER, on the View menu, click Special Characters.
3. Select the paragraph marker.
4. On the Format menu, click Font.
5. Under General, click the arrow next to Color.
6. Click the color you want for all the bullets or numbers in the list.

1. Click OK.
2. Click at the beginning of the line, just to the left of the space you typed, so that no character is selected.
3. On the Formatting toolbar, click Bullets or Numbering.
4. Type your list, pressing ENTER at the end of each bulleted or numbered item.

1. Select the list.
2. On the Format menu, click Bullets and Numbering, and then click the Bullets or Numbering tab.
3. In the Indent list by box, type or select the amount of indentation you want.
4. Click OK.

Remove bullets or numbers from a list

1. Select the line you want to change.
2. On the Formatting toolbar, click Bullets or Numbering.

1. Select the entire list.
2. On the Formatting toolbar, click Bullets or Numbering to remove all bullets or numbers.

Create a bulleted or numbered list
To create a list in Publisher, you need to work inside a text box.

1. On the Format menu, click Bullets and Numbering, and then click the Bullets tab.
2. Select the options you want, and then click OK.
3. Type the first item in your list, and then do one of the following:

1. To end a bulleted list, press ENTER twice.

1. On the Format menu, click Bullets and Numbering, and then click the Numbering tab.
2. Select the formatting options you want, and then click OK.
3. Type the first item in your list, and then do one of the following:

• The card should contain (4) pages (use side fold card)
• The picture of your friend in a FrontPage
• Different font color and fill color

• Open MS/Publisher
• Go to N
  ew publication
• Go to publication for print
• Click Birthday

• Click blank publication
• Select (double click0 side fold card)

• Shadow, Bullets & Numbering, Font color, fill color, Drop cap, WordArt Texts and Pictures,
• Use book fold.